HR Directions for Entering and Terminating Staff in Banner

Problem Description : 

Creating New Staff Records in Banner

 Resolution : 

To Create a New Staff Record in Banner

Log into Banner 7

In the GO TO field enter SPAIDEN

Click on  

Under Matching source choose EDE then ctrl pagedown 

Enter : Last Name, First Name, Middle name

Address Type choose ST

Street Line 1: Office Location

Street Line 2: Title/position

Street Line 3: Dept. Code

GC_AA

Academic Affairs

GC_ADM

Admissions

GC_ALUM

Alumni Relations

GC_ATHL

Athletics

GC_BKSTR

Bookstore

GC_BSS

Business & Soc Science

GC_BA

Business Affairs

GC_BO

Business Office

GC_CAFE

Cafeteria

GC_CNTRC

Central Receiving

GC_CE

Community Education

GC_CSD

Computer Services

GC_CNSL

Counseling

GC_TED

Education

GC_FAC

Facilities

GC_FA

Financial Aid

GC_GYSTC

GYSTC

GC_LIB

Hightower Library

GC_HR

Human Resources

GC_HUM

Humanities

GC_IA

Institutional advancement

GC_IR

Institutional Research

GC_MAILWP

Mailroom/Word  Processing

GC_MNS

Math & Nat Science

GC_NHS

Nursing & Health Science

GC_PRES

President's Office

GC_PI

Public Information

GC_PUBSAF

Public Safety

GC_REG

Registrar's Office

GC_RESLF

Residence Life

GC_SA

Student Affairs

The enter zip 30204 and the rest will populate

SSN/SIN/TIN: ENTER SSN#

Birth Date: enter Day, Month, Year

If you know that they have never been a staff here click on Create New, otherwise click on Duplicate Check. If there is a duplicate, it may be there student record if they were a student here. You need to go to that record in SPAIDEN and verify the address type. We do not want to use their student record for their staff record.

Send GCID# to Laura in Computer Services and she will complete the rest of the process and notify the employee’s supervisor with account info.

To Terminate A Staff Record in Banner

As Soon as a Staff Member is terminated Notify Computer Services so that accounts can be terminated.

IN BANNER INB

Go to SPAIDEN and type in the GCID# - Click on the Address tab, find the ST address type and put a valid date(date of termination) in the TO DATE field. Click and place a check in the Inactivate Address check box. Save. 

 Revision Date : 2/19/2010