Class Folders setup for start of semester

 Problem Description : 

Process for setting up class folders at start of semester.

 Resolution : 

Preparing the n:\classes folder

*** Delete all Active Directory class groups by running following commands.

1) from CMD prompt go to folder n:\classes

2) dsquery group -name cls_* > t 

3) for /f %i in (t) do dsrm %i -noprompt

OR

1) Open AD Users and Groups and remove the cls_ groups from USERS OU

*** Move previous semester class folders to oldclass_zips archive

1) Under n:\classes\old_classes delete all folders leaving the files

2) Copy the \\heron\d$\batch\Banner\class_folders\courses.dat to n:\classes\old_classes

3) Remove the @gordonstate.edu in a text editor

4) Delete the zipfldr.txt file

5) cd to n:\classes\old_classes within command prompt and run 'for /d %i in (n:\classes\*) do @grep -qi %~ni courses.dat >> zipfldr.txt

6) Update term (2 places) in 'zip_oldclass.bat' to correct term

7) Run the zip_oldclass.bat file from command prompt (make sure you are in the n:\classes\old_classes directory)

8) Check for "orphaned" classes in the n:\classes folder and add to zip or delete as needed

*** Configuring the folder creation processes

All processing is performed on Heron server in d:\batch\Banner\class_folders

1) Verify term_code variable in email_new_slave.sql is set to correct term

2) Verify list of "standard" subjects is correct in stdclfld.txt (currently csci, busa, biol, itec, and mgnt). Process will create class folders for all classes in these subject areas

3) Verify list of "requested" subjects is correct in REQCLFLD.TXT (usually check schedule and include all of J Barnard's EDUC courses and all of Annette Jackson and Kathy Davis's NURS courses).

4) Set the Advanced Schedule Options for "Make Class Folders" task on Heron scheduled tasks to run from a date prior to semester start until day after drop/add. On 1st day process should run, veryify it created the cls_ AD groups and folders.       

 Revision Date : 5/29/2018